With your group, browse through the links on the page that was e-mailed to you.
Then, come back to this site and click below where is says "comments".
Copy/paste the website addresses of a few sites that you found useful, along with a brief description of each.
Then when asked to choose an identity, choose Name/URL, and just enter your name or a description of your group e.g. Science Teachers. Then Click the Publish button. Thanks.
Don't forget that you can come back and view comments from other groups to see what they found useful.
Tuesday, October 19, 2010
Friday, March 5, 2010
Adding Sound to Keynote Presentations
Keynote is a powerful presentation tool that can easily integrate your iTunes music, iPhoto images, and even iMovie videos. However, there is a large number of useful sound effects that comes with Garageband that you cannot easily integrate into Keynote. Since some staff have expressed interest in using sound with their Keynote presentations, here are the steps you can take to use those sounds in Keynote.
1) Borrow a sound effect CD from me. Converting the sounds into a format Keynote can use is a complicated process, so I have done that and burned all the sounds onto a CD. I have them in my room; you can come and get one or send a student to borrow it for you.
2) Put the CD in your computer. If iTunes does not launch automatically, then you should launch it. If you have not used iTunes before on your computer, then it will take you through the setup process. Just click Next, Next, Next...Done to setup iTunes.
3) In iTunes, Choose File > Add to Library...
4) Choose the Sound Effects CD from the Devices column on the left, and click Open. iTunes will import 218 sound effects to your iTunes Library.
5) Close iTunes. You can eject the CD now.
6) Open your Keynote presentation.
7) Click the Media button in the Keynote toolbar.
8) Click the Audio tab at the top of the Media browser. Choose iTunes from the audio list.
9) You can listen to a sound by selecting it and clicking the play button at the bottom of that window. Click play again to stop it.
10) To add a sound to your slide show, drag it and drop it on a slide. It will play when that slide appears.
11) If you want it to play on the mouse-click instead, then add a build effect for it, just as you would for an image or text box.
1) Borrow a sound effect CD from me. Converting the sounds into a format Keynote can use is a complicated process, so I have done that and burned all the sounds onto a CD. I have them in my room; you can come and get one or send a student to borrow it for you.
2) Put the CD in your computer. If iTunes does not launch automatically, then you should launch it. If you have not used iTunes before on your computer, then it will take you through the setup process. Just click Next, Next, Next...Done to setup iTunes.
3) In iTunes, Choose File > Add to Library...
4) Choose the Sound Effects CD from the Devices column on the left, and click Open. iTunes will import 218 sound effects to your iTunes Library.
5) Close iTunes. You can eject the CD now.
6) Open your Keynote presentation.
7) Click the Media button in the Keynote toolbar.
8) Click the Audio tab at the top of the Media browser. Choose iTunes from the audio list.
9) You can listen to a sound by selecting it and clicking the play button at the bottom of that window. Click play again to stop it.
10) To add a sound to your slide show, drag it and drop it on a slide. It will play when that slide appears.
11) If you want it to play on the mouse-click instead, then add a build effect for it, just as you would for an image or text box.
Friday, February 19, 2010
Notes on Syncing & Protecting Your Files
When you log in to a computer at Viking, the computer pulls all of your files from the file server. When you log out, the computer sends all of your files back to the server, but also keeps them on that computer. Therefore, there is a copy of your files on every computer you have logged into. The purpose of this is twofold: 1) to backup your files in case of a crash; 2) to quicken the saving process while you're working (even though logging in and out takes much longer).
As long as your files are saved in the standard folders (Desktop, Documents, Music, Pictures, Movies, Downloads), they are blocked from other people seeing them.
Some staff have noticed that they can see other people's files when logged in as themselves. This is because some people have moved files outside of those standard folders. Here is how to correct that:
•Open your Finder by clicking the blue head on the dock.
•In the sidebar, click on the the Home folder (picture of a house with your name next to it).
•check that ONLY the following items are in there (click on image to enlarge).
If you have other folders or files in there, drag them into one of the other folders.
Your new folder configuration will write over your old configuration the next time you log into a computer you have used before.
OTHER NOTES ON SYNCING:
When you log in to a computer, that computer will contain the most current copy of your files - even more current than what is on the file server. Therefore, when you log in to two computers at the same time, you are confusing the file server!
You are able to log in to a different computer than you normally use, but make sure you are logged out of the 1st one before logging in to a 2nd one.
If you are only going to use the Internet and don't need your files, then you can STOP the syncing when it begins.
If you allow it to sync to another computer when you are already logged in somewhere else, then upon logging out, you will get one of these messages:
This message means that you are logged in somewhere else, and if you sync from this computer, then the most current files will be on the server, and NOT on the other computer that you are logged into. If you still want all of your files from the 2nd computer transferred to the server, then choose sync now. If you did not make any changes to your files and don't need to transfer anything back to the server, then choose sync later.
This message means that you WERE logged in to 2 computers, but have since logged out of the 1st one. Therefore your most recent files are now on the server. They did not get transferred to the 2nd computer because they were still on the 1st computer when you logged into the 2nd one. If you made changes to your files on this computer, then you want to choose Mobile Home, and it will transfer the files from that computer back to the server. If you did NOT make changes and do NOT need anything transferred to the server, then choose Network Home. If you choose Sync Later, then it will ask you again next time you use that computer.
To avoid either of these confusing messages, ONLY LOG IN TO ONE COMPUTER AT A TIME.
As long as your files are saved in the standard folders (Desktop, Documents, Music, Pictures, Movies, Downloads), they are blocked from other people seeing them.
Some staff have noticed that they can see other people's files when logged in as themselves. This is because some people have moved files outside of those standard folders. Here is how to correct that:
•Open your Finder by clicking the blue head on the dock.
•In the sidebar, click on the the Home folder (picture of a house with your name next to it).
•check that ONLY the following items are in there (click on image to enlarge).
If you have other folders or files in there, drag them into one of the other folders.
Your new folder configuration will write over your old configuration the next time you log into a computer you have used before.
OTHER NOTES ON SYNCING:
When you log in to a computer, that computer will contain the most current copy of your files - even more current than what is on the file server. Therefore, when you log in to two computers at the same time, you are confusing the file server!
You are able to log in to a different computer than you normally use, but make sure you are logged out of the 1st one before logging in to a 2nd one.
If you are only going to use the Internet and don't need your files, then you can STOP the syncing when it begins.
If you allow it to sync to another computer when you are already logged in somewhere else, then upon logging out, you will get one of these messages:
This message means that you are logged in somewhere else, and if you sync from this computer, then the most current files will be on the server, and NOT on the other computer that you are logged into. If you still want all of your files from the 2nd computer transferred to the server, then choose sync now. If you did not make any changes to your files and don't need to transfer anything back to the server, then choose sync later.
This message means that you WERE logged in to 2 computers, but have since logged out of the 1st one. Therefore your most recent files are now on the server. They did not get transferred to the 2nd computer because they were still on the 1st computer when you logged into the 2nd one. If you made changes to your files on this computer, then you want to choose Mobile Home, and it will transfer the files from that computer back to the server. If you did NOT make changes and do NOT need anything transferred to the server, then choose Network Home. If you choose Sync Later, then it will ask you again next time you use that computer.
To avoid either of these confusing messages, ONLY LOG IN TO ONE COMPUTER AT A TIME.
Thursday, September 17, 2009
Sharpschool E-mail Tips
The new e-mail system has taken some getting used to. Here are answers for some of the most common questions that I have heard.
•How do I attach a file?
1) Click on Compose.
2) Attach the file 1st, so you don't forget to do so.
3) Click on Attach File(s).
4) Click Select.
5) Choose the file you want to attach.
6) NOTE: the file must end with a file extension (.doc, .docx, .pdf, .cwk, etc...)*
7) After you choose the file to attach, you must click the Upload button.
8) If you want to attach more than one file, then click the Add button and repeat steps 4-7.
9) Now it is safe to complete your message and send it.
*If there is no file extension on the file you want to attach, then you can re-save it, or manually add the extension if you know what it should be by finding where it is saved in the Finder and clicking twice, slowly, on the name of the file. Then add the extension to the end.
•How do I create new e-mail folders?
If you would like to save e-mails and organize them into folders, here is the process.
1) Right-click on your e-mail Inbox (or press control while clicking your mouse on Inbox).
2) New Folder will pop up; click on it.
3) A new folder will appear with a place for you to name the folder. Type a name there.
4) Click the blue check mark next to it to save the name.
5) To move a file or files to the new folder, click the check box next to any files you want to move.
6) Click the Move To button above the list of messages.
7) Choose the folder to move it/them to.
8) After a few seconds, the message(s) will be moved.
•How do I get to the e-mail site quicker?
You can place a bookmark for the e-mail site on your bookmarks bar to get to it quicker.
1) Go to the e-mail page in Firefox. You don't have to log-in.
2) From the pull-down menus at the top, choose Bookmarks > Bookmark This Page.
3) You can edit the name of the bookmark if you want.
4) Change the folder to Bookmarks Tool... (bookmarks toolbar).
3) Click Done.
4) The bookmark will appear on the right side of the bookmark bar, below the address bar.
•How do I attach a file?
1) Click on Compose.
2) Attach the file 1st, so you don't forget to do so.
3) Click on Attach File(s).
4) Click Select.
5) Choose the file you want to attach.
6) NOTE: the file must end with a file extension (.doc, .docx, .pdf, .cwk, etc...)*
7) After you choose the file to attach, you must click the Upload button.
8) If you want to attach more than one file, then click the Add button and repeat steps 4-7.
9) Now it is safe to complete your message and send it.
*If there is no file extension on the file you want to attach, then you can re-save it, or manually add the extension if you know what it should be by finding where it is saved in the Finder and clicking twice, slowly, on the name of the file. Then add the extension to the end.
•How do I create new e-mail folders?
If you would like to save e-mails and organize them into folders, here is the process.
1) Right-click on your e-mail Inbox (or press control while clicking your mouse on Inbox).
2) New Folder will pop up; click on it.
3) A new folder will appear with a place for you to name the folder. Type a name there.
4) Click the blue check mark next to it to save the name.
5) To move a file or files to the new folder, click the check box next to any files you want to move.
6) Click the Move To button above the list of messages.
7) Choose the folder to move it/them to.
8) After a few seconds, the message(s) will be moved.
•How do I get to the e-mail site quicker?
You can place a bookmark for the e-mail site on your bookmarks bar to get to it quicker.
1) Go to the e-mail page in Firefox. You don't have to log-in.
2) From the pull-down menus at the top, choose Bookmarks > Bookmark This Page.
3) You can edit the name of the bookmark if you want.
4) Change the folder to Bookmarks Tool... (bookmarks toolbar).
3) Click Done.
4) The bookmark will appear on the right side of the bookmark bar, below the address bar.
Tuesday, February 10, 2009
Personalizing the Web
Article by Ellen R. Delisio, Copyright © 2007 Education World http://www.educationworld.com/a_lifestyle/lifestyle/lifestyle007c.shtml
The current ideas of Web 2.0 -- creating Internet content, using the Web for social interactions, and giving each student access to a personal technology device, are ones that could transform education. Yet, because of cost, lack of professional development, and sometimes concerns about safety and cheating, schools still are not moving rapidly in that direction.
Young people, meanwhile, have plunged ahead. "Teachers are excited about e-mailing and searching -- kids are excited about text-messaging and social networking," said Krueger. "Kids have moved on to online collaborations."
"Kids already are doing this," added Susan McLester, editor-in-chief of Technology & Learning. "They are not asking permission -- they are just doing this -- and seeing how it can be put to good use."
"When they publish personal blogs, they are thinking longer and more deeply on certain topics."
Many educators still are wary of the devices that have become standard issue for teens and pre-teens and the access these devices give students. "Most of the technology kids own -- like cell phones, iPods -- schools don’t have enough of or ban use of them," said Krueger. "Schools still are not re-looking at education."
iPods, for example, can be used to transfer large digital files. But many schools are forbidding students to bring iPods to class because they can download formulas and test answers onto them. Cell phones also are banned from many classrooms in part because administrators fear students will send text messages to each other with test answers.
Still, changes are coming. Technology is being used more for administrative tasks and certain evaluations. "Some schools are using handheld computers for formative assessments," noted Hendrie.
"Classroom uses of social bookmarking sites, wikis, and blogs allow easy collaboration on projects as well as a means of publishing one’s work to a wider audience of parents and community -- if not the world," noted Johnson. "Teachers are using more Web resources, including streaming video, increasing the demand for LCD projectors."
And while there still is wide-spread concern about social networking sites, technology observers are seeing more examples of teachers assigning blogs for homework and of educators realizing how motivating online work is for students. "Everyone in the class can see what they’re doing and ask people to comment online," said McLester.
"When they publish personal blogs, they are thinking longer and more deeply on certain topics," McLester continued. "They get very involved with each other, get motivated, and work after hours. They see that it [writing] is not just for school -- it has a real-life feel to it. And parents can see what kids are doing in school."
Today’s students tend to find online, collaborative work more engaging than the typical classroom lesson. "Kids say they can work on more in-depth projects; you can give them the task of investigating a problem," McLester noted. "You get more out of some kids than you normally would. Kids are becoming empowered by this technology. But it is not coming as naturally to educators."
Please react to this article and to using Web 2.0 tools in education. Do so by clicking below where it says comments.
Then when asked to choose an identity, choose Name/URL, and just enter your name, OR choose anonymous. Thanks.
The current ideas of Web 2.0 -- creating Internet content, using the Web for social interactions, and giving each student access to a personal technology device, are ones that could transform education. Yet, because of cost, lack of professional development, and sometimes concerns about safety and cheating, schools still are not moving rapidly in that direction.
Young people, meanwhile, have plunged ahead. "Teachers are excited about e-mailing and searching -- kids are excited about text-messaging and social networking," said Krueger. "Kids have moved on to online collaborations."
"Kids already are doing this," added Susan McLester, editor-in-chief of Technology & Learning. "They are not asking permission -- they are just doing this -- and seeing how it can be put to good use."
"When they publish personal blogs, they are thinking longer and more deeply on certain topics."
Many educators still are wary of the devices that have become standard issue for teens and pre-teens and the access these devices give students. "Most of the technology kids own -- like cell phones, iPods -- schools don’t have enough of or ban use of them," said Krueger. "Schools still are not re-looking at education."
iPods, for example, can be used to transfer large digital files. But many schools are forbidding students to bring iPods to class because they can download formulas and test answers onto them. Cell phones also are banned from many classrooms in part because administrators fear students will send text messages to each other with test answers.
Still, changes are coming. Technology is being used more for administrative tasks and certain evaluations. "Some schools are using handheld computers for formative assessments," noted Hendrie.
"Classroom uses of social bookmarking sites, wikis, and blogs allow easy collaboration on projects as well as a means of publishing one’s work to a wider audience of parents and community -- if not the world," noted Johnson. "Teachers are using more Web resources, including streaming video, increasing the demand for LCD projectors."
And while there still is wide-spread concern about social networking sites, technology observers are seeing more examples of teachers assigning blogs for homework and of educators realizing how motivating online work is for students. "Everyone in the class can see what they’re doing and ask people to comment online," said McLester.
"When they publish personal blogs, they are thinking longer and more deeply on certain topics," McLester continued. "They get very involved with each other, get motivated, and work after hours. They see that it [writing] is not just for school -- it has a real-life feel to it. And parents can see what kids are doing in school."
Today’s students tend to find online, collaborative work more engaging than the typical classroom lesson. "Kids say they can work on more in-depth projects; you can give them the task of investigating a problem," McLester noted. "You get more out of some kids than you normally would. Kids are becoming empowered by this technology. But it is not coming as naturally to educators."
Please react to this article and to using Web 2.0 tools in education. Do so by clicking below where it says comments.
Then when asked to choose an identity, choose Name/URL, and just enter your name, OR choose anonymous. Thanks.
Monday, February 9, 2009
Web 2.0
Here is a recap of my Web 2.0 presentation on Friday, February 13th.
A Very Brief History of the World Wide Web
• With html pages, form and content was inseparable.
• With web 2.0 pages, form and content are separate.
• Digital text is no longer just linking information, it’s linking people.
• People are sharing, trading, collaborating...
Types of Web 2.0 Sites
• social bookmarking: delicious.com
• wikis: wikipedia, google groups
• blogs: blogger
• photo sharing: flickr, picasa
• videos: teacher tube
• apps: google docs, cogdogroo (story tools)
A Very Brief History of the World Wide Web
• With html pages, form and content was inseparable.
• With web 2.0 pages, form and content are separate.
• Digital text is no longer just linking information, it’s linking people.
• People are sharing, trading, collaborating...
Types of Web 2.0 Sites
• social bookmarking: delicious.com
• wikis: wikipedia, google groups
• blogs: blogger
• photo sharing: flickr, picasa
• videos: teacher tube
• apps: google docs, cogdogroo (story tools)
Thursday, February 5, 2009
Burning Discs
I now have blank CD-ROMs and DVD-ROMs available for teachers to use for school-related purposes. CD-ROMs and DVD-ROMs can both be used for data, photos, audio files and/or video files. All of the computers have disc burning capabilities.
CD-ROMs (CD-Rs) can hold 700 MB of data or 80 minutes of full quality audio (burned as an "Audio CD"). They can hold between 500 and 1000 minutes of lower quality audio (burned as an "MP3 CD"). See previous post for audio CD burning instructions (the post below this one).
DVD-ROMs (DVD-Rs) can hold 4.7 GB (4700 MB) of data or 120 minutes of video.
As a point of reference, Word documents are about 0.03 - 1 MB, photos are about 0.4 - 3 MB, and audio is about 0.5 - 1.5 MB per minute.
TO BURN FILES:
1) Insert the disc into the computer. The slot is on the right side on the desktops and laptops.
2) After a few seconds, the following message will come up. Just hit OK.
3) Drag any files, folders, or photos from your Finder window to the disc image. The disc image appears both in the Finder window's sidebar and on the desktop. You can drag as many items as you want onto the disc image (as long as they are within the capacity of the disc).
OR
4) Burn the disc by EITHER clicking the small burn button next to the disc image in the Finder window sidebar OR dragging the disc image from the Desktop to the trash. Either way it will ask you if you want to name the disc and burn it. Naming is optional. You can click the Burn button, and it will burn your disc and then "mount it" (read it like it was just inserted).
5) You can eject it by dragging it to the trash, hitting the eject button on your keyboard, or clicking the small eject icon in the Finder window sidebar. You can then label the disc with a permanent marker.
If you would like to burn full quality videos onto a DVD, it can be done, but you should come see me for help. As always, let me know if you have any questions.
CD-ROMs (CD-Rs) can hold 700 MB of data or 80 minutes of full quality audio (burned as an "Audio CD"). They can hold between 500 and 1000 minutes of lower quality audio (burned as an "MP3 CD"). See previous post for audio CD burning instructions (the post below this one).
DVD-ROMs (DVD-Rs) can hold 4.7 GB (4700 MB) of data or 120 minutes of video.
As a point of reference, Word documents are about 0.03 - 1 MB, photos are about 0.4 - 3 MB, and audio is about 0.5 - 1.5 MB per minute.
TO BURN FILES:
1) Insert the disc into the computer. The slot is on the right side on the desktops and laptops.
2) After a few seconds, the following message will come up. Just hit OK.
3) Drag any files, folders, or photos from your Finder window to the disc image. The disc image appears both in the Finder window's sidebar and on the desktop. You can drag as many items as you want onto the disc image (as long as they are within the capacity of the disc).
OR
4) Burn the disc by EITHER clicking the small burn button next to the disc image in the Finder window sidebar OR dragging the disc image from the Desktop to the trash. Either way it will ask you if you want to name the disc and burn it. Naming is optional. You can click the Burn button, and it will burn your disc and then "mount it" (read it like it was just inserted).
5) You can eject it by dragging it to the trash, hitting the eject button on your keyboard, or clicking the small eject icon in the Finder window sidebar. You can then label the disc with a permanent marker.
If you would like to burn full quality videos onto a DVD, it can be done, but you should come see me for help. As always, let me know if you have any questions.
Friday, October 3, 2008
Podcast Review
If you haven't had a chance to get back on iTunes to look for podcasts, try to do so before you forget how!
Here is a copy of the Podcast Workshop Directions and below are some additional tips that did not appear in the directions.
Remember, visit the iTunes Store to look for new podcasts. Only after you download or subscribe to one, will it appear in the Podcast Library.
If you want to burn podcasts to a CD-ROM, you will need to create a new playlist first (the + button in the bottom left corner of iTunes).
Then drag the podcasts from the Podcast Library to that playlist.
To burn a disc with full quality audio files that can play in any CD player, simply click the BURN button in the lower right corner of iTunes.
To burn an MP3 disc (can store more files and be transferred to different computers) or to burn a disc with video podcasts, you will need to open up the iTunes Preferences (iTunes > Preferences), then (Advanced > Burning).
If you have any questions or need help, please don't hesitate to ask me. If you have found a great podcast you want to share, or have another podcasting tip, you can let others know by clicking the comment button below this post and posting it in a comment for others to read. You can post anonymously or include your name.
Here is a copy of the Podcast Workshop Directions and below are some additional tips that did not appear in the directions.
Remember, visit the iTunes Store to look for new podcasts. Only after you download or subscribe to one, will it appear in the Podcast Library.
If you want to burn podcasts to a CD-ROM, you will need to create a new playlist first (the + button in the bottom left corner of iTunes).
Then drag the podcasts from the Podcast Library to that playlist.
To burn a disc with full quality audio files that can play in any CD player, simply click the BURN button in the lower right corner of iTunes.
To burn an MP3 disc (can store more files and be transferred to different computers) or to burn a disc with video podcasts, you will need to open up the iTunes Preferences (iTunes > Preferences), then (Advanced > Burning).
If you have any questions or need help, please don't hesitate to ask me. If you have found a great podcast you want to share, or have another podcasting tip, you can let others know by clicking the comment button below this post and posting it in a comment for others to read. You can post anonymously or include your name.
Wednesday, September 17, 2008
Make Your Mouse Work For You
I was asked how to slide from one window to the next without having to use the function keys. An easy way to do that is to program your Mighty Mouse.
You may not realize that the mouse that is attached to your iMac has FOUR buttons on it that can each be programmed for a different function. Some are already programmed. Have you tried SQUEEZING your mouse to see what happens? That may already be programmed for Exposé, which displays all open windows.
To program it, choose System Preferences from the Apple menu (or the gears icon on your dock). From the 2nd row, choose Keyboard and Mouse. Select Mouse from the top row in that window.
You will see a diagram of your mouse showing the different buttons that can be set to control a number of different functions. You can also see that the top of the mouse is actually divided into 2 sides that can be programmed differently. The mouse KNOWS which finger you click with! You can also click the scroll button besides just using it to scroll, and you can squeeze the sides of the mouse.
You can pull down each menu and choose what you want each button to control.
Here's what the different functions mean:
•Primary Button = regular mouse click.
•Secondary Button = right-click (brings up menu choices)
•Exposé - All Windows = shows all windows open in all applications. Click a window to bring it to the front.
•Exposé - App Windows = shows just the windows open in the current application
•Exposé - Desktop = hides all windows
•Dashboard = the widget program
•Application Switcher = shows all the programs that are open and lets you choose which one to go to.
•Spotlight = search all of your files
•Spaces = switch between multiple desktops
The picture above shows how I have mine set, but you can set yours to your liking.
You may not realize that the mouse that is attached to your iMac has FOUR buttons on it that can each be programmed for a different function. Some are already programmed. Have you tried SQUEEZING your mouse to see what happens? That may already be programmed for Exposé, which displays all open windows.
To program it, choose System Preferences from the Apple menu (or the gears icon on your dock). From the 2nd row, choose Keyboard and Mouse. Select Mouse from the top row in that window.
You will see a diagram of your mouse showing the different buttons that can be set to control a number of different functions. You can also see that the top of the mouse is actually divided into 2 sides that can be programmed differently. The mouse KNOWS which finger you click with! You can also click the scroll button besides just using it to scroll, and you can squeeze the sides of the mouse.
You can pull down each menu and choose what you want each button to control.
Here's what the different functions mean:
•Primary Button = regular mouse click.
•Secondary Button = right-click (brings up menu choices)
•Exposé - All Windows = shows all windows open in all applications. Click a window to bring it to the front.
•Exposé - App Windows = shows just the windows open in the current application
•Exposé - Desktop = hides all windows
•Dashboard = the widget program
•Application Switcher = shows all the programs that are open and lets you choose which one to go to.
•Spotlight = search all of your files
•Spaces = switch between multiple desktops
The picture above shows how I have mine set, but you can set yours to your liking.
Saving Files That Anyone Can View
You typed a document and now you want to e-mail it to someone. But how do you know if they will be able to read it or not?
We have access to several different word processors, and someone who is using a Windows computer will have NONE of those programs on their computer! Here are 2 different methods of saving a file in a way that someone else will be able to read it no matter what computer or programs they have.
1) Save as a PDF. A Portable Document Format is technically a file made for Adobe Acrobat Reader (a free program that is on most computers), however it can also be opened by several other programs including Preview on the Mac and some web browsers also.
When you are ready to save, save a copy for yourself as you normally would. Then choose File > Print. Then from the Print window, instead of choosing Print, choose Preview. That will open the file up in the Preview program.
From Preview, you can choose File > Save As... and then name it and save it where you want. E-mail THAT file instead of the original document. Almost everyone should be able to open a PDF file.
2) Save as an older version of Microsoft Word. Microsoft releases the first version of a new program for Windows users only (like Word 2007), and then the updated version a year later for the Mac (Word 2008). Therefore you can't save a file with the newer program and expect to open it with the older program.
Solution: Using the newer program (Word 2008 for Mac), save the file as an older version (Word 2004).
When you go to save, bring up the save window and change the format to Word 97 - 2004 Document (.doc)
Send that file and anyone who has any version of Word since 2004 should be able to open it. Good Luck. Feel free to comment on this entry below, and let me know if you have any questions.
We have access to several different word processors, and someone who is using a Windows computer will have NONE of those programs on their computer! Here are 2 different methods of saving a file in a way that someone else will be able to read it no matter what computer or programs they have.
1) Save as a PDF. A Portable Document Format is technically a file made for Adobe Acrobat Reader (a free program that is on most computers), however it can also be opened by several other programs including Preview on the Mac and some web browsers also.
When you are ready to save, save a copy for yourself as you normally would. Then choose File > Print. Then from the Print window, instead of choosing Print, choose Preview. That will open the file up in the Preview program.
From Preview, you can choose File > Save As... and then name it and save it where you want. E-mail THAT file instead of the original document. Almost everyone should be able to open a PDF file.
2) Save as an older version of Microsoft Word. Microsoft releases the first version of a new program for Windows users only (like Word 2007), and then the updated version a year later for the Mac (Word 2008). Therefore you can't save a file with the newer program and expect to open it with the older program.
Solution: Using the newer program (Word 2008 for Mac), save the file as an older version (Word 2004).
When you go to save, bring up the save window and change the format to Word 97 - 2004 Document (.doc)
Send that file and anyone who has any version of Word since 2004 should be able to open it. Good Luck. Feel free to comment on this entry below, and let me know if you have any questions.
Tuesday, September 16, 2008
Printing a Skyward Grade Sheet
You want to print a copy of your grades so you can see all the students in a class and all of their assignments, but when you print, it either gets cut off or the grades don't line up with the student names. How can you fix that?
Solution: from the "Secondary Gradebook" window, choose File > Print. It's the window where you can see all the students and all the assignment's but can't enter any grades. You also need to make sure the window is open wide enough to show all your assignments. It looks like this:
Then choose File > Print. From the Print window, you'll need to view the print settings. If you can't see then, click the blue box next to the printer name.
Then you'll see the printer setting, which will show you that it is set to print in portrait orientation. You need to hit the landscape button right next to the portrait button.
That should cause the names to line up correctly with the grades on your printout.
Solution: from the "Secondary Gradebook" window, choose File > Print. It's the window where you can see all the students and all the assignment's but can't enter any grades. You also need to make sure the window is open wide enough to show all your assignments. It looks like this:
Then choose File > Print. From the Print window, you'll need to view the print settings. If you can't see then, click the blue box next to the printer name.
Then you'll see the printer setting, which will show you that it is set to print in portrait orientation. You need to hit the landscape button right next to the portrait button.
That should cause the names to line up correctly with the grades on your printout.
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