We have access to several different word processors, and someone who is using a Windows computer will have NONE of those programs on their computer! Here are 2 different methods of saving a file in a way that someone else will be able to read it no matter what computer or programs they have.
1) Save as a PDF. A Portable Document Format is technically a file made for Adobe Acrobat Reader (a free program that is on most computers), however it can also be opened by several other programs including Preview on the Mac and some web browsers also.
When you are ready to save, save a copy for yourself as you normally would. Then choose File > Print. Then from the Print window, instead of choosing Print, choose Preview. That will open the file up in the Preview program.
From Preview, you can choose File > Save As... and then name it and save it where you want. E-mail THAT file instead of the original document. Almost everyone should be able to open a PDF file.
2) Save as an older version of Microsoft Word. Microsoft releases the first version of a new program for Windows users only (like Word 2007), and then the updated version a year later for the Mac (Word 2008). Therefore you can't save a file with the newer program and expect to open it with the older program.
Solution: Using the newer program (Word 2008 for Mac), save the file as an older version (Word 2004).
When you go to save, bring up the save window and change the format to Word 97 - 2004 Document (.doc)
Send that file and anyone who has any version of Word since 2004 should be able to open it. Good Luck. Feel free to comment on this entry below, and let me know if you have any questions.
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